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Privacy Policy

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Last updated: November 19, 2021

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This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you use the service and tells you about your privacy rights and how the law protects you.

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We use your personal data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this Privacy Policy.

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Interpretation and Definitions

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Interpretation

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The words of which the initial letter is capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

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Definitions

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For the purposes of this Privacy Policy;

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• Account means a unique account created for you to access our service or parts of our service.

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to EXOFIT, 02 Merrion Road, Ballsbridge, Dublin.

• Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.

• Country refers to: Ireland.

• Device means any device that can access the service such as a computer, a cellphone or a digital tablet.

• Personal data is any information that relates to an identified or identifiable individual.

• Service refers to the website.

• Service provider means any natural or legal person who processes the data on behalf of the company. It refers to third-party companies or individuals employed by the company to facilitate the service, to provide the service on behalf of the company, to perform services related to the service or to assist the company in analysing how the service is used.

• Third-party social media service refers to any website or any social network website through which a user can log in or create an account to use the service.

• Usage data refers to data collected automatically, either generated by the use of the service or from the service infrastructure itself (for example, the duration of a page visit).

• Website refers to EXOFIT, accessible from https://exofit.ie.

• You means the individual accessing or using the service, or the company, or other legal entity on behalf of which such individual is accessing or using the service, as applicable.

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Collecting and Using Your Personal Data

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Types of Data Collected

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Personal Data

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While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to;

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• Email address.

• First name and last name.

• Phone number.

• Address, State, Province, ZIP/Postal code, City.

• Usage data.

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Usage Data

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Usage data is collected automatically when using the service.

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Usage data may include information such as your device’s internet protocol address (e.g. IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

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When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers and other diagnostic data.

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We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.

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Tracking Technologies and Cookies

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We use Cookies and similar tracking technologies to track the activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse our service.

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You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our service.

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Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser. Learn more about cookies: All About Cookies.

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We use both session and persistent Cookies for the purposes set out below;

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• Necessary / Essential Cookies Type: Session Cookies Administered by: Us Purpose: These Cookies are essential to provide you with services available through the website and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that you have asked for cannot be provided, and we only use these Cookies to provide you with those services.

• Cookies Policy / Notice Acceptance Cookies Type: Persistent Cookies Administered by: Us Purpose: These Cookies identify if users have accepted the use of cookies on the website.

• Functionality Cookies Type: Persistent Cookies Administered by: Us Purpose: These Cookies allow us to remember choices you make when you use the website, such as remembering your login details or language preference. The purpose of these Cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the website.

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Analytics
We may use third-party service providers to monitor and analyse the use of our service.

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* Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and
monitor the use of our service. This data is shared with other Google services. Google may use the collected data to contextualise and
personalise the ads of its own advertising network.

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You can opt-out of having made your activity on the service available to Google Analytics by installing the Google Analytics opt-out browser add-
on. The add-on prevents the Google Analytics JavaScript (ga.js,analytics.js, and dc.js) from sharing information with Google Analytics
about visits activity.

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For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.

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For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

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Use of Your Personal Data

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The company may use personal data for the following purposes;

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• To provide and maintain our service, including to monitor the usage of our service.

• To manage your account: To manage your registration as a user of the service. The personal data you provide can give you access to different functionalities of the service that are available to you as a registered user.

• For the performance of a contract: The development, compliance and undertaking of the purchase contract for the products, items or services you have purchased or of any other contract with us through the service.

• To contact you: To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

• To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information.

• To manage your requests: To attend and manage your requests to us.

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We may share your personal information in the following situations;

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• With service providers: We may share your personal information with service providers to monitor and analyse the use of our service, to contact you.

• For business transfers: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

• With affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honour this Privacy Policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.

• With business partners: We may share your information with our business partners to offer you certain products, services or promotions.

• With other users: when you share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If you interact with other users or register through a third-party social media service, your contacts on the third-party social media service may see your name, profile, pictures and description of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you and view your profile.

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Retention of Your Personal Data

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The company will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

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The company will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

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It is a legal requirement in Ireland and the UK for EXOFIT and all health care professionals to hold your data for 7 years. This will be held securely and can be accessed by the patient at any point in time.

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Transfer of Your Personal Data

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Your information, including personal data, is processed at the company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

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Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

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The company will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

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Disclosure of Your Personal Data

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Business Transactions

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If the company is involved in a merger, acquisition or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.

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Law Enforcement

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Under certain circumstances, the company may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

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Other Legal Requirements

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The company may disclose your personal data in the good faith belief that such action is necessary to;

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• Comply with a legal obligation.

• Protect and defend the rights or property of the company.

• Prevent or investigate possible wrongdoing in connection with the service.

• Protect the personal safety of users of the service or the public.

• Protect against legal liability.

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Security of Your Personal Data

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The security of your personal data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

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Links to Other Websites

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Our service may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

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We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

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Changes to this Privacy Policy

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We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

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We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

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You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

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Managing Your Information

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• In order to provide for your care here we need to collect and keep information about you and your health on our records.

• We will retain your information securely on our medical cloud based system known as MyPTHub.

• We will only ask for and keep information that is necessary.

• We will only keep your records for as long as is necessary and in accordance with legal requirements.

• We will attempt to keep it as accurate and up to-date as possible.

• We will explain the need for any information we ask for if you are not sure why it is needed.

• We ask you to inform us about any relevant changes that we should know about, such as any new medical treatment or change of contact details.

• EXOFIT (“us”, “we”, or “our”) operates the www.exofit.ie website (the “Service”). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our service and the choices you have associated with that data. We use your data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this policy.

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Definitions

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* Service

Service is the www.exofit.ie website operated by EXOFIT.

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* Personal Data

Personal data means data about a living individual who can be identified from those data (or from those and other information either in our
possession or likely to come into our possession).

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* Usage Data

Usage data is data collected automatically either generated by the use of the service or from the service infrastructure itself (for example, the
duration of a page visit).

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* Data Controller

Data controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which
and the manner in which any personal information are, or are to be, processed. For the purpose of this Privacy Policy, we are a data controller of your Personal Data.

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* Data Processors (or Service Providers)

Data processor (or Service Provider) means any natural or legal person who processes the data on behalf of the data controller. We may use the services of various service providers in order to process your data more effectively.

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* Data Subject (or User)

Data subject is any living individual who is using our service and is the subject of personal data.

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Information Collection And Use

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We collect several different types of information for various purposes to provide and improve our service to you.

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Types of Data Collected

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Personal Data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you
(“Personal Data”). Personally identifiable information may include, but is not limited to;

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* Email address.
* First name and last name.
* Phone number.
* Address.
* Usage Data.

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With consent we use your personal data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you.You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.

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Usage Data

We may also collect information how the service is accessed and used (“Usage Data”). This usage data may include information such as your computer’s internet protocol address (e.g. IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

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Use of Data

EXOFIT uses the collected data for various purposes;

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* To provide and maintain our service.
* To notify you about changes to our service.
* To allow you to participate in interactive features of our service when you choose to do so.
* To provide customer support.
* To gather analysis or valuable information so that we can improve our service.
* To monitor the usage of our service.
* To detect, prevent and address technical issues.
* To provide you with news, special offers and general information about services and events unless you have opted not to receive such information.

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Legal Basis for Processing Personal Data Under General Data Protection
Regulation (GDPR)

If you are from the European Economic Area (EEA), EXOFIT legal basis for collecting and using the personal information described in this Privacy Policy depends on the personal data we collect and the specific context in which we collect it.

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EXOFIT may process your personal data because;

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* We need to perform a contract with you.
* You have given us permission to do so.
* For payment processing purposes.
* To comply with the law.

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Retention of Data

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EXOFIT will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

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EXOFIT will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time
periods.

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Disclosure Of Data

Legal Requirements

EXOFIT may disclose your personal data in the good faith belief that such action is necessary to;

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* To comply with a legal obligation.
* To protect and defend the rights or property of EXOFIT.
* To prevent or investigate possible wrong doing in connection with the service.
* To protect the personal safety of users of the service or the public.
* To protect against legal liability.

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Your Data Protection Rights Under General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. EXOFIT aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal data. If you wish to be informed what personal data we hold about you and if you want it to be removed from our systems, please contact us.In certain circumstances, you have the following data protection rights;

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* The right to access, update or to delete the information we have on you.

* The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

* The right to object. You have the right to object to our processing of your personal data.

* The right of restriction. You have the right to request that we restrict the processing of your personal information.

* The right to data portability. You have the right to be provided with a copy of the information we have on you.

* The right to withdraw consent. You also have the right to withdraw your consent at any time where EXOFIT relied on your consent to process your personal information.

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Please note that we may ask you to verify your identity before responding to such requests.

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You have the right to complain to a Data Protection Authority about our collection and use of your personal data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

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Contact Us

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If you have any questions about this Privacy Policy, you can contact us.

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EXOFIT

2 Merrion Road, Ballsbridge,

Dublin 4, D04 F2R2

Ireland,

089 606 4800

info@exofit.ie

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